We offer independent advice on choosing & implementing EAPs for your business:

What is an Employee Assistance Programme?

An Employee Assistance Programme (or EAP) is a technology-driven means of helping employees cope with life’s challenges. It’s a proactive way of giving workers assistance with a range of emotional and psychological issues, big and small.

For example, an EAP can help employees deal with the stresses and strains associated with:

  • Financial worries
  • Work-related issues
  • Family problems
  • Legal difficulties
  • Housing insecurity
  • Substance abuse issues
  • Gambling addiction
  • Bullying and harassment
  • Other personal issues


However, employees do not need to be going through a traumatic event in order to benefit.
The resources provided within an EAP are designed to improve general emotional resilience, achieve inner calm and generally ease stress levels.

Many businesses – big and small – invest in Employee Assistance Programmes provided by third-party companies. While the company pays a relatively small amount to provide the support, employees receive the service for free.

How does an Employee Assistance Programme work?

EAPs are provided via digital platforms and apps which may include services such as:

  • Confidential support services 24 hours a day, 7 days a week, 365 days a year
  • Face-to-face counselling with fully qualified professionals
  • Stress related support
  • Cognitive Behavioural Therapy (CBT)
  • Support for substance abuse, domestic abuse, debt problems, bereavement
  • Family support services
  • Legal advice helplines
  • Serious illness and accident support
  • Critical incident support (in the event of a critical incident in the workplace)
  • Medical helplines (for general medical advice)
  • Discounts for retailers, restaurants, and other activities.
  • Access to digital resources to improve or advise on general wellbeing
  • Learning solutions that can help to improve working culture
  • Multi-language accessibility

The range of services included in an EAP will depend on the provider and/or the package they offer. Many Employee Assistance Programmes can be tailored to the needs of the business.

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What are the benefits of an Employee Assistance Programme?

Employee Assistance Programmes are a relatively low cost means of safeguarding and improving the health and wellbeing of your workforce. In recent years we’ve seen more businesses incorporating an Employee Assistance Programme (EAP) and an increasing number of digital services catering for this growing market. A 2020 CIPD survey revealed that 74% of respondents were using EAPs to support their employees, an increase from 52% in 2016.

Some of the key benefits of implementing an EAP include:

Improves
workplace productivity
Reduces stress levels
of participants
Improves
staff retention
Reduces absenteeism
(34% reduction on average according to a CBI absence survey)
Demonstrates a
considerate and caring approach
towards
employees
Provides much needed support at a time when face-to-face consultations are harder to arrange
Adds value to an organisation (according to Deloitte, investment in mental health by employer earns an average return of £5 for every £1 spent, an increase from its 2017 study)

A study by Nunes et al showed that levels of absenteeism were significantly reduced among users of EAP services compared to employees not using them.

While there is no “silver bullet” solution to the complex issue of mental and emotional wellbeing, an Employee Assistance Programme can cover a large part of the territory. The services and features of an EAP can be tailored to the needs of a business, while the employee can utilise the support mechanisms which best meet their needs.

Most EAPs offer the chance for employers to gather insight into services they use the most. By monitoring anonymously collected usage stats, it’s possible to gain a better understanding of the risk factors which exist within a business. This allows HR teams and company bosses to offer better targeted support services within the EAP but also highlights areas of support which could be offered beyond the EAP (for example, health insurance, corporate away days, flexible working arrangements and other employee benefits which could aid employee emotional wellbeing).

How early intervention lowers absence rates

Mental health is one of the greatest causes of sickness absence in the UK. The overall rate of sickness absence fell from 2.2% to 1.8% between 2010 and 2020, according to a 2020 labour market report by the ONS. Yet absence due to mental health reasons in this period has actually risen and the latest statistics are yet to account for the full impact of Covid-19.

However, we do know that depression or anxiety accounted for 50% of all work-related ill health cases in 2020/21, according to HSE. Meanwhile, of those suffering from work-related stress, almost half a million (449,000) said it was caused or made worse by the effects of the pandemic

Stress Related Absence has a significant impact on productivity and the below chart, recorded over a 10-year period by a major Income Protection provider, demonstrates the important role that early intervention plays.

length of stress absence

The table shows that when an episode of stress related absence receives intervention at week four, the average total length of absence is 24.3 weeks.

Where intervention is received between 21-25 weeks, the average total length of absence is over 55 weeks.

Many EAP providers aim to assist employers to intervene within the first seven days, prompting early discussion and support, and facilitating a faster return to work for the employee.

Read more on mental health issues caused by the Covid-19 pandemic (Morneau Shepell Mental Health Index).

How to maximise the benefits of an Employee Assistance Programme

If employers wish to maximise their return on investment and genuinely improve the lives of their workforce, they need to promote the service in the right way.

All EAP providers will provide helpful promotional materials, such as posters and leaflets, which can be displayed in common areas to spread the word. But employers can go further still.

Many employers now incorporate the Employee Assistance Programme into their management training, and ensure that staff are continually reminded of its features during performance conversations and/or one-to-one feedback sessions.

Direct managers are often the first to notice a change in employee behaviour and are usually best placed to guide people to the service.

Finally, whilst the use of an EAP by employees is confidential, many EAP providers offer important usage insight. This data can assist in understanding which risks are most prominent within their business.  This enables the employer to deploy resources more appropriately, ensuring that any health and wellbeing budget is being spent in the correct areas.

“Quick to respond, knowledgeable and personable. They worked on an ideal plan for my business and it was up & running at pace.”

Digital Marketing Business, Sussex

How much do Employee Assistance Programmes cost?

Many of the EAPs we handle at Engage are included as added value services through employee benefit packages such as: Group Health Insurance, Group Income Protection and Death-in-Service Insurance.

If the Employee Assistance Programme is added on to an insurance product in this way, then there will be no additional cost as it is included within the insurance premium. However, if you require a fully comprehensive plan, then we will need to check if the ‘added EAP’ delivers enough support – some insurance providers will only provide a basic EAP in this way.

According to the ‘UK Employee Assistance Professionals Association’ the price can vary from £3.50 per employee each year for a company with 2000 staff, to £8 per employee, each year for a company with 500 employees. Another factor influencing the cost will be the breadth of services included in the EAP.

List of Employee Assistance Programmes in the UK

The following list of EAP providers are registered with the EAPA, a not-for-profit organisation which promotes and upholds industry standards. If you’d like independent advice to help find the right Employee Assistance Programme for your business, then call our experts for a FREE no-obligation chat on +44 (0)1273 974419.

Are Employee Assistance Programmes a taxable benefit?

An EAP is usually regarded as a business expense rather than a benefit in kind. This means that the employee will normally avoid paying any tax on the benefit. However, there are exceptions.

Firstly, to be exempt, the EAP must be made available to all employees, not just to a small group, such as the management team. In the latter scenario it can be classed as a benefit in kind.

Secondly, if an employee’s friends or family are included within the remit of the EAP, this may affect its tax classification. In order to avoid tax liability, the services offered to family and friends must be restricted to issues which affect the employee too, such as family or couple’s counselling. However, if EAP services solely benefit a friend or family member, it will become a benefit in kind for tax purposes.  

Employee Assistance Programmes
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